Tender in 10 days
Preparing a tender is a complex process that can often take up to 9 months. At Supply Value we are convinced that this can be done faster: by tackling three parts of this process differently, it is possible to shorten this process to 10 days. In this blog you can read which three parts these are, how this can be done differently and what the best practices are.
The first point concerns the team you work with. Make sure you have a dedicated team that is empowered to make decisions. By committed we also mean really committed: nothing else should be on the agenda during those 10 days.
Keep in mind that this team will be together in one room for 10 days and will work together very intensively. It is therefore important to maintain a good balance between exertion and relaxation. This way you keep the team motivated, you prevent exhaustion and the atmosphere remains good.
The main reason that the preparation of a tender often takes a lot of time is that a lot of decisions have to be made, all of which have to be revised and approved by different people in the organization. As a result, a document often has to go through the entire organization, always ending up at the bottom of the pile. The second way to gain time is by approaching this differently. Instead of bringing the document to the decision makers, we bring the decision makers to the document. Inform the decision-makers involved in good time of the decision to be made, provide the document they need on time, and then plan a moment for them to meet to agree. In this way you create priority for the decision and you avoid long waiting times for an agreement.
The Value Sprint method©
The third way you can save time is by using the Value Sprint method. This method was developed by Supply Value and consists of an iterative process that makes two things possible. First of all, the Value Sprint method enables you to empathize with the thoughts and expectations of your customers and stakeholders. In addition, this method allows you to test and evaluate short-cycle whether the decisions you make and the results you deliver match those expectations. This prevents you from making a decision and elaborating it, and later it turns out that no one is waiting for your idea.
The traditional way of tendering, in which people sit around the table to discuss wishes and requirements, does not work in this situation. Instead, it is good to use different interactive working methods. This ensures that the right information and knowledge is brought to the surface, and that the right discussions are also held. Moreover, this way it is also easier to keep the energy level high.
In summary, you can approach the following three things completely differently than with a normal tender, in order to complete a process that normally takes months in 10 days:
- Set a dedicated, multidisciplinary team together and ensure sufficient accompaniment;
- take the decision in your own hands by planning decision moments with the decision makers;
- Make use of the Value Sprint method and use interactive work forms.